Draw a crowd.
Capture leads.
Showcase your brand.
The Pro Headshot Booth
for Conferences &
Trade Shows
The Richmond Conference Headshot Photographer
A Seamless Experience And Exceptional Value
In US, offering professional conference headshot photography is a game-changer. My headshot booth is the perfect addition to your next event or conference! It helps companies with a diverse, geographically spread workforce achieve consistent, professional headshots. Plus, it gives event organizers or sponsors the opportunity to add incredible value while generating leads.
Whether you need headshots for your team at an annual event, or you’re looking to enhance the attendee experience with professional photos, my Richmond-based conference headshot service is here to help. Contact me today to find out more and get your event booked!
The Richmond Conference Headshot Photographer
In Virgina, offering professional conference headshot photography is a game-changer. My headshot booth is the perfect addition to your next event or conference! It helps companies with a diverse, geographically spread workforce achieve consistent, professional headshots. Plus, it gives event organizers or sponsors the opportunity to add incredible value while generating leads.
Whether you need headshots for your team at an annual event, or you’re looking to enhance the attendee experience with professional photos, my Richmond-based conference headshot service is here to help. Contact me today to find out more and get your event booked!
A Seamless Experience, An Exceptional Value
Invest Your Budget Wisely
Stop spending on gimmicks and offer attendees something they truly value. A great headshot they can use professionally
Excite Attendees
Give your participants the gift of professional headshots, leaving them impressed and excited about your event.
Consistent Headshots Across Any-Sized Group
No matter how large or small your team or event is, everyone will receive polished, consistent images.
Make Your Brand Look Great
With custom branding options, your brand will be featured on the live slideshow of headshot images and on the instantly delivered emails to participants, your brand will stand out as they receive their new headshots.
Instant Image Delivery
Each attendee will get their high-resolution headshots instantly delivered straight to their inbox, perfect for LinkedIn and professional profiles.
Collect Valuable Leads
Effortlessly gather the survey data and leads you need, leaving you with a valuable list of contacts who appreciate the headshots you’ve provided.
Why Add Headshots
to Your Event?
Instant Individual Delivery
Boost the wow factor with instant delivery! Each participant will receive a private gallery of images via email within minutes of being photographed. The emails are fully branded, featuring a custom message from your sponsor or your own brand, complete with logos, website links, and more. It provides a stunning experience with zero admin work for you, while also serving as a fantastic branding opportunity to showcase your brand or your sponsor’s brand in a meaningful and impactful way.
$500/$900
On-Site Image Selection
Allow attendees to choose their favorite images right after their session with on-site image selection. This ensures everyone leaves with a headshot they love, delivered in private galleries and available to the company. Additional retouching can be added for a small fee.
$500/$900
Basic Retouching for All Headshots
Enhance all delivered images with basic retouching. This service includes blemish removal, wrinkle reduction, and teeth whitening, ensuring that every attendee looks their best in the final shots.
$500/$1000
Hair and Makeup
Add an on-site hair and makeup station to ensure everyone is camera-ready. This touch-up option gives fantastic value to attendees and improves the final look by eliminating flyaway hairs and reducing facial shine.
$550/$950
Enhanced Retouching
For those wanting a little extra, enhanced retouching takes it up a notch. Each image is meticulously hand-retouched to fix stray hairs, glare from glasses, wrinkles, lint, and even background replacement.
$18/image
Social Media Content
Give your marketing team more than just headshots! We’ll create social media-friendly content, including vertical videos for Instagram, behind-the-scenes footage, and stills—all delivered daily to keep your audience engaged.
$1000/$1800
Branded Live Slideshow
Elevate the energy of your event with a stunning 4K live slideshow featuring headshots taken during the session. Displayed on a vibrant screen, this slideshow not only highlights your branding or sponsor ads but also creates an engaging focal point that captivates your audience. This feature enhances the event atmosphere while providing exceptional branding exposure to all attendees. It's the perfect way to leave a lasting impression!
$500/$1000
Custom Scheduling
For executives or VIPs, we offer a custom calendar, allowing designated guests to get their headshots taken efficiently without waiting in line.
$250
Headshot Station
You can choose either a half-day (up to 4 hours) or a full day (4-8 hours) of headshot station coverage. This includes all images delivered in high resolution, organized and renamed to each person photographed. You’ll also receive a standard commercial usage license and a lead list with contact information of all attendees. Images can be delivered through private galleries or as a complete gallery, based on your preference.
$1650/$3200
Additional Headshot Station
If your event requires more coverage or you have a larger group to photograph, adding an extra headshot station ensures everyone gets their headshot taken in the time available. Additional stations also help reduce wait times for attendees, making the process even more efficient.
$1500/$3000
Step 2 – Select Your Extras
The base price for your conference headshots covers the essentials. But if you want to take your event to the next level, I offer incredible extras to enhance the experience. Options like instant delivery or on-site hair and makeup can create a truly memorable moment for attendees while generating buzz around your brand. These upgrades will leave a lasting impression:
Step 1 – Select Your Coverage
Headshot stations can be booked for a half-day (up to 4 hours) or a full day (up to 8 hours), depending on the number of attendees and the time available. Each headshot station can usually accommodate up to 20 people per hour. Choose the coverage that fits your event best.
Conference Headshot Booth Pricing
Sample Packages
Explore my packages to see what a headshot station at your conference or event could look like. Whether you need essential coverage or a complete experience, I have the ideal solution.
Headshot Essentials Package
My full-day headshot station includes file organization, your choice of on-site image selection or instant delivery, and a lead generation list. Individual and full-gallery deliveries are included, with white-label custom galleries available on request.
$4,100/day
Premium Headshot Experience Package
This premium package builds on the Essentials with on-site hair and makeup, custom sponsor signage, and a video display with sponsor ads. Includes up to 250 images with enhanced retouching and VIP custom scheduling for an elevated experience.
$9,000/day
Step 3 – Book Headshots for Your Conference
Reserve your dates and let me handle the rest! My goal is to take all the admin work off your plate and deliver an exceptional experience that will leave your attendees impressed. Reach out today to get a custom quote and let’s make your event unforgettable.
4-9 people
Recommended that you set aside one hour for shooting time. Available in our studio or on location at your office.
$149/person
10-19 people
Recommended that you set aside two hours for shooting time. Available in our studio or on location at your office.
$129/person
20-25 people
Recommended that you set aside two and a half hours for shooting time. Available in our studio or on location at your office.
$119/person
25+ people
Teams larger than 25 may require a custom quote or qualify for a volume group rate. Contact us for pricing.
Contact Me
Company Headshots
Pricing:
Company headshots can take place on-location at your office or another location of your choice. For teams working remotely, new hires, or small teams, my Richmond headshot studio is available for sessions. Group sessions are billed per-person with the price going down in tiers. The first 4-9 people at $149, employees 10-19 billed at $129 each and so on. For teams on-location there is a $199 location fee.
Need More Information?
Contact Me Today to get all the information you need and book your company headshots.
Call or text (804)362-7473
email al@theheadshotguy.us or fill out the form below.
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Need More Information?
Have more questions about booking a Richmond conference headshot photographer? Fill out the form below to learn more about having a professional headshot booth at your event. I can provide a custom quote and answer any questions you may have to ensure your conference headshot experience is seamless, memorable and successful.
Melbourne's
premium headshots
for your team.
People don’t want to do business with companies. People want to do business with people, so that they can strengthen an emotional connection and feel good about the purchase. They want to buy from people with whom they have a real emotional bond. And that means they want to buy from people they know – whose stories they know.
Nick Selek - Director
Whether you’re a CEO being photographed for an annual report, a real estate agent updating your marketing materials, or a lawyer that wants to charge more for your services…our headshots will give you the credibility you need. If you’re still using a stuffy photo that was taken at your office party 10 years ago…stop waiting, and let us help you get a modern headshot that makes you look good!
Benjamin Teycheney
If you want to make a bold statement about who you are as I have done, do yourself a favour and contact Al to engage his photography sessions, believe me you will leave with much more than you anticipated.
Fay Chiotis
Being an amazing photographer is one thing, being great at making your clients feel at ease to create beautiful images which simply capture their personality is a whole other level of excellence, and Al has it all!
Elemo Abdullahi
Although initially out of my comfort zone, Al has made this whole process feel seamless. The final product was just wow, brilliant!
Big thank you to Al and the team at The Headshot Guy!
The 5 Star Experience.
Read my Google Reviews.
What Clients Are Saying
Mary Buckley
AL went above and beyond to make me feel comfortable. We listened to my favorite music during the shoot, creating a relaxed vibe. He showed me photos as we went, allowing me to give feedback and ensure we captured the perfect shots. His expertise and personalized approach are exceptional!
Erica Hurley
AL made everything quick, comfortable, and easy. As a therapist, I needed photos that connected with my audience. We did multiple headshots and a branding session in my office. He helped me choose the best images, and within an hour I had beautifully retouched photos. The whole process was seamless, and I’m thrilled with the results!
Brent Timberlake
AL’s thoughtful approach, deep expertise, and incredible collaboration made for one of the best experiences I’ve had. The session was fun and informative, and the results projected me in an authentic way. Al is an artist passionate about his craft. I cannot recommend him enough.
Sara Clarke
AL turns headshot photography into a luxurious, personalized experience. He truly listens and ensures your headshot reflects your personal style and professional needs. The session was relaxed and enjoyable, not your typical rushed photo shoot. I left with a great photo that captured me perfectly, delivered in just an hour!
Stop spending on gimmicks and offer attendees something they truly value. A great headshot they can use professionally
Invest Your Budget Wisely
Give your participants the gift of professional headshots, leaving them impressed and excited about your event.
Excite Attendees
No matter how large or small your team or event is, everyone will receive polished, consistent images.
Consistent Headshots Across Any-Sized Group
With custom branding options, your brand will be featured on the live slideshow of headshot images and on the instantly delivered emails to participants, your brand will stand out as they receive their new headshots.
Make Your Brand Look Great
Each attendee will get their high-resolution headshots instantly delivered straight to their inbox, perfect for LinkedIn and professional profiles.
Instant Image Delivery
Effortlessly gather the survey data and leads you need, leaving you with a valuable list of contacts who appreciate the headshots you’ve provided.
Collect Valuable Leads
Why Add Headshots to Your Event?
Frequently Asked Questions: Event Headshot Booth
Smart spending is key! Instead of going for the usual conference trinkets, give your attendees something truly worthwhile, a high-quality headshot they can proudly use in their careers. Every participant, from seasoned executives to budding professionals, deserves a fantastic headshot, and providing this will leave them thrilled and appreciative, enhancing their overall event experience.
For organizers and sponsors, setting up a professional headshot booth does more than just take pictures; it highlights your brand as considerate and impactful. With personalized branding options, your brand will be front and center throughout the entire headshot journey. Just imagine your brand showcased on a live slideshow of headshots and featured in branded email galleries that deliver digital images right away! Conference attendees will catch sight of your brand at every turn!
Additionally, a headshot booth is a clever way to gather valuable leads. I’ll help you easily collect survey info and build a contact list, all while ensuring attendees walk away with a fantastic impression of your brand. You’ll leave the event with a list of quality leads to follow up on, and conference attendees will fondly remember the positive experience they had with their stunning new headshots. It’s a win-win, adding great value for everyone involved. Excited to elevate your next event? Let’s do it together!
Each headshot station usually serves around 20 people per hour, but that can change depending on where it’s set up and how visible it is. When placed in a busy spot, it often becomes one of the top attractions at any conference! Offering free headshots is always a crowd-pleaser. It’s kind of like handing out candy bars in a kindergarten class! On a good day, a single station can help between 200 and 300 people get their professional headshot, so everyone gets a chance to leave with something great.
Absolutely! Headshot booths are not just great for maximizing your ROI at trade shows with customizable participant data capture; they’re also super useful for a variety of events like conferences, corporate gatherings, conventions, networking events, and sponsored booths. If your team is meeting up at one location, it’s a fantastic opportunity to get consistent, professional headshots for everyone, especially for companies with teams spread out across different areas. Whether you’re organizing a small business event or a big conference, a professional headshot booth is a versatile addition that adds value, boosts engagement, and gives attendees a great takeaway!
Certainly! My headshot booth service can be completely white-labeled to match your brand or sponsor’s identity. This means you’ll get custom-branded galleries, logo-free images, and personalized email deliveries sent straight to participants. With a fully white-labeled experience, your brand takes center stage, offering a smooth and professional headshot service that feels like a natural part of your event—no outside branding in sight!
Absolutely! Along with headshots, I’ve got dedicated event photographers who really know how to capture the moments that matter most at any gathering. My team has worked with amazing clients all over US, providing top-notch coverage that makes every event shine. But I don't stop at just standard event photography; I also offer fun step-and-repeat photos, photo booths, and video services for testimonials and promos! If you want to learn more, reach out for a custom quote that fits your needs perfectly.
Both! I can operate a headshot station on a first-come, first-served basis while also offering advanced scheduling for executives or VIPs. In fact, I recommend a mix of both. This way, your team members can update their headshots without waiting in line, and other attendees can still enjoy the flexibility of a walk-in experience. I’ll work closely with your team to create the ideal setup, ensuring a seamless and enjoyable experience for everyone.
The need for retouching largely depends on how the images will be used. For a headshot station designed to add value to an event, retouching typically isn’t necessary. Using professional lighting, posing techniques, and optional hair and makeup touch-ups, I ensure the images look polished right out of the camera. For LinkedIn or Teams, this is usually more than enough. However, if the photos are intended for broader use, such as corporate websites or promotional materials, I recommend adding retouching to ensure everyone looks their absolute best. Check out my conference headshot dos and don’ts for more tips on maximizing your event headshots.
Regarding image delivery, you have options! Each participant receives their images instantly via email through a private gallery, allowing them to easily access and download their headshots. For larger events, I organize images by renaming files to match each person’s name (e.g., “1234.jpg” becomes “Smith_Jane.jpg”), making it simple to get the right images to the right people. I can deliver images in individual galleries for each attendee or in a single gallery, depending on your needs. If your company prefers a specific FTP or upload system, I'm happy to accommodate. This streamlined approach ensures a professional and efficient delivery experience tailored to your event.
I understand the importance of data privacy, and all information collected is kept entirely private. I do not share or sell your data with anyone other than those you specifically designate. All data is securely stored in my delivery platform with full encryption at rest and transport security. Once the job is complete and you’ve confirmed receipt of all images, I can permanently delete the data if requested. My processes are fully GDPR compliant, and I’m here to assist with any additional privacy needs you may have, just let me know how I can help!
The headshot booth setup is meticulously crafted to be both compact and efficient for conference environments. All we require is a designated area with access to power. The setup features a professional-grade backdrop, advanced studio lighting, a high-quality camera mounted on a sturdy tripod, and a laptop for on-site image selection. This ensures that we can capture high-quality headshots in any setting. Our team will manage the entire setup and takedown process, allowing you to focus on your event without any added concerns. For outdoor events or unique locations, we are more than willing to discuss tailored requirements to ensure the headshot booth perfectly suits your
Yes, I offer on-site hair and makeup as an add-on so everyone can be camera ready. This is a great value for attendees, it will boost their confidence and make their headshots look even better by removing flyaways and reducing shine. Perfect for events where a professional look is a must and will make each headshot the best it can be. Let me know if you want to add this to your event!
When it comes to events and conferences, first impressions matter. One of the most impactful ways to present yourself and your attendees in a professional light is through conference headshot photography. In this article, we will explore what you need to know about headshot photography for events, including its importance, logistics, best practices, and how to make the most of it for your conference.
I suggest booking the headshot booth a few weeks ahead of time to make sure you get the date you want and everything is just right for your event. This gives us enough of time to sort out setup details, branding, and any extras like hair and makeup services. But hey, I get it, things can change! I'll do my best to fit in last-minute bookings if I can. So, if you have a date in mind, give me a shout early on to lock it in and keep things running smoothly!
No worries at all! I'm here to make things as seamless as possible for you. If you find that the headshot booth needs to be relocated during your event, just let me know. My team is prepared to handle such requests efficiently, ensuring minimal disruption. We'll work closely with you to pick the best new spot and get everything set up quickly, so your attendees can continue enjoying their professional headshot experience without a hitch!